Recruitment Administrator

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

Main duties of the job

We are excited to announce an opening for the position of Recruitment Administrator within our dynamic and growing team. This key role is central to the smooth and efficient operation of our fast track recruitment function. As a Recruitment Administrator, you will be responsible for supporting the recruitment process, from managing candidate applications to coordinating interviews and processing employment checks, ensuring the effective delivery of recruitment services across the Trust.

The ideal candidate will have strong organisational skills, exceptional Excel skills, attention to detail, and a passion for supporting recruitment efforts. You will play a pivotal role in providing administrative support to the volume recruitment team, ensuring a seamless and positive experience for both hiring managers and candidates.

If you are an enthusiastic, detail-oriented individual who thrives in a fast-paced environment and is looking to make a significant impact in recruitment, we would love to hear from you. Join us and help us continue to build a talented and diverse workforce!

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.

Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed Job Description And Main Responsibilities

• To ensure KPIs and turnaround times for processing adverts and unconditional offers are met.
• Conduct telephone interviews with prospective candidates.
• Support with the organisation, preparation and delivery of recruitment/careers events.
• To support recruiting managers with queries and provide advice on the recruitment processes.
• Check all recruitment literature and adverts for compliance with discrimination legislation and best practices. Advise and coach recruiting managers as necessary.
• Ensure the Trust is compliant with Home Office guidance when employing overseas nationals.
• To review applicant files to ensure all pre-employment standards are met.
• To advise managers on basic terms and conditions queries.
• To advise applicants on the pre-employment check standards.
• Identify and prioritise own workload to ensure that objectives are met, escalate issues to senior.
• To support training and development for members of the recruitment team.
• Liaise with payroll in order to resolve and take action on any payroll queries for the division.
• Oversee housekeeping of the recruitment system ensuring that applicants are processed through all stages and vacancies moved to outcome to ensure data is correct for reporting purposes.
• Responsible for sending survey links to successful candidates and recruiting managers monthly.
• To support with reviewing current processes and implementing ideas to improve the recruitment process.
• Input and maintenance of data onto the HR systems relating to all recruitment processes.
  
  

Person specification

Qualifications

Essential criteria

• Good standard of general education (i.e. 5 GCSE’s, including English and Maths, or equivalent level of qualification)
• NVQ 3/A Level qualification (or equivalent) in a business-related subject or equivalent knowledge through relevant experience
  
  

Desirable criteria

• Certificate in Personnel Practice
  
  

Knowledge and experience

Desirable criteria

• Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system
• Experience using Excel
• Experience using complex databases
• Recent experience in a complex administrative environment
  
  

Values and Behaviours

Essential criteria

• Patients First
• Always Improving
• Working Together