Assistant Project Manager

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Job Overview

About the Role

We’re looking for an Assistant Project Manager to join our Mortality Improvement Programme. This role is central to advancing our work and offers an exciting opportunity to move projects from planning to action.

Hosted by North Bristol, this role offers a unique chance to grow your professional portfolio and work with NBT and UHBW on a fantastic collaborative programme.

Programme Vision

Our vision for the mortality programme is to set new standards of excellence for mortality review and surveillance, and for our approach to become a regional and national model for learning from deaths and evidence-based care transformation.

Main duties of the job

Responsibilities

• Develop and implement project controls, focusing on documentation.
• Streamline systems and processes.
• Solve complex issues and communicate effectively with stakeholders.
• Create reports and support benefits management.
• Manage risks, engage stakeholders, and support projects
• Act as an ambassador for the Mortality Improvement Programme.
  
  

What We're Looking For

• Strong project management and analytical skills.
• Excellent communication skills.
• Experience in Quality Governance or Patient Safety.
• A passion for continuous improvement.
  
  

Please see the full Job Description and Person Specification for more details.

Working for our organisation

The role is hosted at NBT, based in Southmead Hospital, and reports to the Senior Programme Manager as part of the Chief Medical Officer’s teams. There are close links between the chief nursing officer’s senior team and the team leaders within clinical governance, such as patient safety, patient experience, quality audit and assurance, and quality governance systems.

There are strong relationships with the BNSSG Lead Medical Examiner and the wider team, which is hosted operationally at NBT but is independent in line with the statutory requirements of the Medical Examiner Service. The focus on improvement is achieved collaboratively with the ME Service whilst respecting its independence in delivering its nationally mandated functions.

We are an ambitious team passionate about identifying meaningful clinical projects with a strong ethos of continuous improvement. This is achieved through strong engagement with frontline teams, Clinical Divisions, and particularly their senior leadership and governance teams.

Whilst the role is based at Southmead, we offer flexibility in working on and off-site while ensuring that role objectives are achieved.

Detailed Job Description And Main Responsibilities

The Assistant Project Manager is a core member of the programme team. Their prime responsibility is to support the Senior Programme Manager in managing the full range of project activities across the joint NBT UHBW Mortality Improvement Programme's portfolio. When assigned to a project, the post holder will ensure that together with the Senior Programme Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and facilitate the realisation of identified benefits.

The post holder will work closely with the Senior Programme Manager to develop templates and processes and deliver change management for the programme. They will support programme delivery by implementing relevant tools, processes, and governance for all projects, from initial feasibility through to approval, design, delivery, and completion. The role also involves supporting the development programme and project management documentation, risk, issue, and action log management and monitoring and coordinating calendars and tasks.

The post holder will develop relationships with a broad range of stakeholders to ensure the programme effectively supports strategic planning, financial and benefits tracking, and achieves relevant stage gate reviews and signoffs.

The post holder requires excellent people and communication skills, strong analytics and project management skills, and experience working with various stakeholders at different levels within multidisciplinary teams. Experience working within a quality governance or a patient safety function is also required.

Person specification

Education/Training/Qualifications

Essential criteria

• Educated to degree level or equivalent
• Excellent working knowledge of Office 365, including MS Project, Excel, and Visio
  
  

Desirable criteria

• Further training or experience in research, project management, quality governance, or patient safety
  
  

Knowledge/Experience

Essential criteria

• Familiarity with Trust digital systems (e.g., Careflow, Connecting Care, MedICUs, EDMS/Evolve, Radar/Datix, CHKS)
• Knowledge of the Learning from Deaths Programme, LeDeR, mortality review and surveillance, and the Patient Safety Incident Response Framework
• Knowledge of Trust governance structures
• Understanding of change management
• Experience in analysing and interpreting large amounts of data
• Experience in developing reporting tools and databases
• Experience in monitoring and reporting progress against targets
• Understanding of quality improvement and systems thinking
  
  

Desirable criteria

• Experience in benefits identification and quality assurance tracking
• Experience in project management templates and tools
• Experience in developing reporting tools and databases
  
  

Skills/Abilities

Essential criteria

• Ability to develop good working relationships with stakeholders
• Ability to identify lessons learned and implement new processes
• Ability to plan and implement new ways of working through collaboration
• Ability to adapt to changing environments and work flexibly
• Ability to plan and manage elements of projects across different sites/teams
• Analytical skills to compare a range of options
• Ability to work independently on assigned tasks and manage concurrent and consecutive pieces of work
  
  

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.