Project Coordinator

About the role

Balfour Beatty have a fantastic opportunity for a Project Coordinator to join the power T&D team

To Report to the Head of Operations and assists primarily with aiding the project
management lifecycle process within the Gated Business Lifecycle. Coordinates a
standard and consistent approach to the delivery of projects on time, to cost and
quality.

Supports improvements in project management processes, project reporting and set
up assistance during; initiation, planning, design, delivery, monitoring, commissioning
and handover/close out

The location for this role will be working from Maxim office and will require travel to site in Argyll when required.

What you'll be doing

• Attend periodic project reviews (PRM) and update the Digital Briefcase in
accordance with GBL
• Assists to maintain accurate project records (progress, daily diaries etc.)
• Prepare both internal/external reports and liaise with stakeholders.
• Assist and provide minutes for meetings as requested by the Project Manager
• Execute project management administrative tasks, prepare and manage project
management documents, such as the project plan, SHESQ documentation,
schedule or scope statement, as directed by the project manager.
• Support the Project Manager with administration of contract management
software to raise and track contractual correspondence such as Early Warning
Notifications and Compensation Events.
• Support the H&S Management portal close out of Site Management Tour and
Safety Observation actions.
• Support Accident/Incident Investigations reporting via the Project Manager
Resources & Development
• Help to develop, implement and update resource allocation plans (OBS) and
raise appropriate requests on behalf of the project manger.
• Support the request for training for project team members.
• Support the oversight of training and competency renewals.
• Assist the Project Manager to lead risk/opportunity reviews.
• Follow up on actions from IRIS with owners.
• Log and escalate any issues that cannot be resolved at delegated level of
authority
• Assist management of subcontractors, including monitoring of contractor
attendance and progress, providing direct instruction and support as necessary,
such that contractual arrangements are achieved.
• Ensure assurance activities (audits) are undertaken and follow up on
appropriate action on findings
• Advocate consistency and reliability of digital data to support successful
project delivery – data driven decisions

Who we're looking for

The following qualities/experience are essential:

• Previous experience in a similar role
• Experience in project management lifecycle process
• Proficient in commercial/project management communications
• Able to communicate effectively both verbal and written with all levels of the organisation
• Good interpersonal skills that enable working relationships to be developed at
  all levels across the business and be able to negotiate and influence
• Able to undertake work in high pressure situations with a flexible attitude
• A record of a solutions-based approach to problem solving
• Holds a current UK driving licence

The following qualities/experience are desirable:
• Experience of working on a variety of project types
• Proficient on O365

Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

About us

We value diversity and celebrate individual differences, believing that our inclusive culture helps the business continue to grow as a strong, dynamic and innovative organisation.

Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering). Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. We are a member of the workingmums.co.uk Top Employers' Charter through which we demonstrate our commitment to enabling parents to progress and enhance their careers whilst managing the challenges of family life.

Balfour Beatty is also Gold Award holders in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.