Procurement Manager

London - England - United Kingdom of Great Britain and Northern Ireland

Job Summary


The Procurement Manager will be responsible for executing procurement strategy for a Financial & Professional Services Client with HQ in London. This role will work with the Client’s Procurement and Operations Team to deliver Client’s Procurement goals and objectives, ensure that best practice is adopted for the service categories and procurement processes, resulting in high standards of performance, delivery of financial targets, cost effectiveness and resource efficiency.

The candidate must have working knowledge of facility management sourcing of products and services categories i.e., construction, projects, various building services (janitorial, grounds, mail room services, food services, waste management, etc.), have experience in category management, supplier performance management and working on e-procurement platforms. The successful individual will also be a strong writer, good cost analyst, and capable presenter who can articulate their proposition to key stakeholders. This individual will act as the subject matter expert for all areas relating to procurement.

Responsibilities


This role will lead and implement Client’s sourcing activities (from strategy development to implementation of procurement initiatives to contract management/ compliance and supplier management) in London. The major responsibility of this role includes but not limited to:

• Category/ Procurement Strategy
• Developing and communicating procurement vision, strategy, and roadmaps that are aligned with Client’s strategies and objectives.
• Creating and delivering procurement plan across UK & Ireland based on market dynamics, Client’s objectives, and scope/ cost benchmarking.
• Bringing in innovation and industry best practices in delivering the services
  
  

Procurement Process

• Leading the delivery of an end-to-end procurement process which significantly contributes to Client’s financial and procurement objectives i.e., savings, supplier rationalization, improving diversity, etc.
• Tendering of services including collaboration with a cross functional Team to develop service scope, preparation of bid documents, bid evaluation and levelling, response summaries, negotiation, and recommendation
• Pricing analysis/benchmarking
• Negotiating, drafting, and executing contracts in a timely manner
• Supporting transition of procurement initiatives including creating communications for suppliers & stakeholders
• Identifying cost savings/ value adds
• Helping Client with their diversity and sustainability goals
  
  

Commercial /contract management

• Creating and managing of contracts database
• Ensuring contract compliance
• Developing category budgets
  
  

Supplier Performance Management (SPM)

• Working with identified ‘Key’ suppliers to improve their performance
• Driving continuous improvement (CI) with Key suppliers to support cost reduction and value enhancement targets
• Tracking and monitoring supplier KPIs
• Building internal customer satisfaction through feedback and corrective action mechanisms.
• Leading Supplier Business Reviews
  
  

Savings Program Management

• Tracking & management of identified savings vs actual savings
  
  

Compliance Management

• Ensuring Client’s governance/ compliance processes are adhered to throughout the procurement processes
• Driving/supporting implementation of new procurement systems and processes in the organization.
• Creating and maintaining Procurement Playbooks
• Leading and delivering the legal/ethical compliance and governance of sourcing activities and supplier partner relationships.
  
  

Reporting

• Reporting on supply chain KPI’s, Diversity and Sustainability or any other procurement reports as needed by the Client
• Providing monthly savings report and ad-hoc reports as required
• Additional duties as needed will be assigned.
  
  

Qualifications


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Substantial experience of providing strategic leadership and direction within a large and complex organisation.
• Ambitious and driven to succeed with abundant energy and enthusiasm.
• Superior influencing and communication skills.
• Able to work with and influence a broad range of customers, stakeholders and supplier staff at senior levels.
• Proven capability in effectively leading, organizing, motivating and developing people in a matrix-managed organization.
• A passion for delivering tangible and measurable results.
• Strong commercial acumen and a proven track record of identifying and delivering substantial savings.
• Proficient analytical skills and a measured approach to decision making.
• A collaborative approach with the ability to maximize the short-term position while building long term productive relationships.
• Experience of the FM services and in-depth knowledge of the supply chain.
• Able to plan and manage multiple work programs effectively.
  
  

EDUCATION And EXPERIENCE

• Must be of College and/or University level. Minimum of 5 years of related experience on procurement of facility management services and supplies.
  
  

Communication Skills

• Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to Clients. Ability to effectively present information. Ability to respond effectively to sensitive issues.
  
  

FINANCIAL KNOWLEDGE

• Deep understanding of cost of service and market dynamics. Ability to conduct advanced financial analysis, budgeting
  
  

REASONING ABILITY

• Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
  
  

OTHER SKILLS And/or ABILITIES

• Proficient in use of Microsoft Office Suite. Working knowledge of database reporting. Familiarity with use of e-procurement & contracts management tools and platforms.
  
  

SCOPE OF RESPONSIBILITY

• Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.
  
  

PERSONAL CHARACTERISTICS

• Self-driven and self-motivated to achieve all commitments
• Ability to work flexibly with minimum supervision
• Positive and Enthusiastic
• Open minded
• Respectful to employees of all levels in the organization
• Strong attention to details but with ability to broader view
• Continuous learning mind
• Solution and cooperation-oriented mind
• Goal orientated
• Good listener and collaborator.
  
  

EQUAL OPPORTUNITIES


We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

About Cbre


CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.

Service line: GWS Segment