PMO Manager - Navy Command - Infrastructure Directorate - Communications & Information Systems

HMNB Devonport, HMS Drake, Plymouth, PL2 2BG

Job Summary

An exciting opportunity has arisen within the HMNB Devonport Communications & Information Systems (CIS) Team as Project Management Office (PMO) Manager. The successful candidate will be highly organised and possess the ambition and drive to develop mission-critical Telecoms Network infrastructure services across the breadth of the complex Devonport site to support the Digital capabilities of the present and future. Reporting to the CIS Team Leader, the successful candidate will lead a team of Project Managers and be responsible for maintaining project controls and governance. This involves clearly defining and prioritising CIS requirements, owning Business Case development activities and working in collaboration with Industry Partners (IPs) and other key stakeholders across Defence to deliver complex projects, programmes and change initiatives, in ruthless pursuit of value for money and fit-for-purpose solutions.

HM Naval Base Devonport has evolved into one of the largest bases of its kind in Western Europe and is today, a key Defence asset as a main operating and support base for the Royal Navy. The unique opportunities offered within are varied, challenging and exciting in supporting the Royal Navy to generate and operate forces world-wide for today and ensuring that we are ready for tomorrow by developing and delivering the Naval Service of the future.

The Naval Base provides an open, flexible and supportive work environment with Civil Servants and Armed Forces personnel working together across a wealth of interesting and challenging roles in a variety of disciplines from finance, legal services, personnel and HR, strategic and project planning through to contract management, engineering, digital and media services.

The wider Devonport site, consists of HM Naval Base (Devonport) (MOD owned) and Devonport Royal Dockyard Limited (DRDL) (Babcock owned). By its nature, the site is a highly complex environment where a myriad of strategic demands, commercial and financial arrangements combine to deliver Defence outputs. Key to supporting the Naval Base deliver best for Defence outputs is CIS, which is far and wide-reaching across the Devonport site.

This position is advertised at 37 hours per week.

Job Description

• Lead all activities associated with CIS project delivery through overall management, co-ordination, and direction of both internal and external resources.
• Maintain and sustain CIS capability to meet operational needs and build future resilience through delivery of CIS projects and change initiatives, within Time, Cost and Quality parameters and in pursuit of Value for Money.
• Provide and develop suitably qualified and experienced Project Manager personnel to undertake the day-to-day management and delivery of allocated projects, prioritising work, agreeing minimum viable product and scope, including the measuring and evaluation of outcomes and benefits.
• Provide planning, ownership, and delivery (via our Industry Partners) of minor and major CIS projects delivering within the next 5 years; identifying barriers to delivery, challenging constraints, and performance.
• Foster collaboration and build relationships with our Industry Partners (and their sub-contractors) and MoD stakeholders (such as Defence Digital, Navy Digital, Defence Infrastructure Organisation, Submarine Delivery Agency and Defence Equipment & Support) to ensure collaborative delivery of CIS projects in support of Naval Base outputs that are aligned to future strategy, the ‘One Devonport’ vision and in accordance with associated Defence contracts.
• Maintain a central hub of information for effective CIS project delivery in accordance with Project, Programme and Portfolio Management (P3M) best practice and CIS governance, process, and procedure arrangements.
• Track Management Information (MI) and Key Performance Indicators (KPI) for all active CIS projects, including tracking of project risks, issues, highlight reports and the agreed baseline.
• Ensure compliance with appropriate MoD and Government policy and processes, in terms of CIS project delivery, monitoring, change control, quality and assurance activity and records and retention. Undertake 6-monthly audits to assess quality of CIS project delivery and governance. This includes liaising with all relevant stakeholders to manage expectations through active and reactive communication methods.
• Continually improve CIS project delivery governance and ways of working, applying Learning from Experience (LFE) through post project evaluation and seeking Stakeholder feedback to inform appropriate after action.
• Provide Business Case and Project Initiation Document development advice and guidance prior to submission to the Approving Authority, including development of supporting documentation such as Review and Information Notes, in accordance with Navy Command processes, procedures and templates.
• Support the identification of CIS risks, own the implementation of appropriate risk responses and mitigations, making risk-based decisions across the Devonport site, building wider stakeholder consensus and agreeing/scaling risk methodology and responses as appropriate.
• Prepare MI and reports for Programme or Portfolio Boards (and other Senior Management and Executive forums) relating to CIS project delivery to support and inform decision making through building consensus and proactively identifying and managing problems and issues.
• Assist the CIS Team Leader and Finance with CIS project budget controlling and tracking by maintaining active CIS project status reports, MI, KPIs and other project controls.
• Represent CIS on committees, sub-committees, steering groups, working groups and other forums, chairing meetings to bring cohesion, provide direction on appropriate solutions and delivery methods, as required, and as agreed by the CIS Team Leader.
• Lead all activities associated with CIS project delivery through overall management, co-ordination, and direction of both internal and external resources.
• Maintain and sustain CIS capability to meet operational needs and build future resilience through delivery of CIS projects and change initiatives, within Time, Cost and Quality parameters and in pursuit of Value for Money.
• Provide and develop suitably qualified and experienced Project Manager personnel to undertake the day-to-day management and delivery of allocated projects, prioritising work, agreeing minimum viable product and scope, including the measuring and evaluation of outcomes and benefits.
• Provide planning, ownership, and delivery (via our Industry Partners) of minor and major CIS projects delivering within the next 5 years; identifying barriers to delivery, challenging constraints, and performance.
• Foster collaboration and build relationships with our Industry Partners (and their sub-contractors) and MoD stakeholders (such as Defence Digital, Navy Digital, Defence Infrastructure Organisation, Submarine Delivery Agency and Defence Equipment & Support) to ensure collaborative delivery of CIS projects in support of Naval Base outputs that are aligned to future strategy, the ‘One Devonport’ vision and in accordance with associated Defence contracts.
• Maintain a central hub of information for effective CIS project delivery in accordance with Project, Programme and Portfolio Management (P3M) best practice and CIS governance, process, and procedure arrangements.
• Track Management Information (MI) and Key Performance Indicators (KPI) for all active CIS projects, including tracking of project risks, issues, highlight reports and the agreed baseline.
• Ensure compliance with appropriate MoD and Government policy and processes, in terms of CIS project delivery, monitoring, change control, quality and assurance activity and records and retention. Undertake 6-monthly audits to assess quality of CIS project delivery and governance. This includes liaising with all relevant stakeholders to manage expectations through active and reactive communication methods.
• Continually improve CIS project delivery governance and ways of working, applying Learning from Experience (LFE) through post project evaluation and seeking Stakeholder feedback to inform appropriate after action.
• Provide Business Case and Project Initiation Document development advice and guidance prior to submission to the Approving Authority, including development of supporting documentation such as Review and Information Notes, in accordance with Navy Command processes, procedures and templates.
• Support the identification of CIS risks, own the implementation of appropriate risk responses and mitigations, making risk-based decisions across the Devonport site, building wider stakeholder consensus and agreeing/scaling risk methodology and responses as appropriate.
• Prepare MI and reports for Programme or Portfolio Boards (and other Senior Management and Executive forums) relating to CIS project delivery to support and inform decision making through building consensus and proactively identifying and managing problems and issues.
• Assist the CIS Team Leader and Finance with CIS project budget controlling and tracking by maintaining active CIS project status reports, MI, KPIs and other project controls.
• Represent CIS on committees, sub-committees, steering groups, working groups and other forums, chairing meetings to bring cohesion, provide direction on appropriate solutions and delivery methods, as required, and as agreed by the CIS Team Leader.
  
  

Person specification

A confident leader with a track record of successful project delivery and careful management of change, preferably in a CIS, Digital, Engineering or Information Technology environment.

Exemplifies a ‘One Team’ mindset, builds and maintains strong working relationships with internal and external stakeholders, collaborating with others to find solutions to problems together to maintain outputs.

Excellent oral communication and presentation skills. Able to create and critique written work to a high standard including Business Cases; Project Initiation Documents; User Requirement Documents and staff reports (such as mid/end year performance assessments).

Qualifications

Minimum UK Regulated Qualification Framework Level 5 qualification in CIS/Digital/Information Technology/P3M, or a related subject.

P3M qualification (APM PMQ, PRINCE2, MSP, MoP, MoR or similar) with extensive Project and/or Programme level experience.

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Making Effective Decisions
• Changing and Improving
• Leadership
• Working Together
  
  

We only ask for evidence of these behaviours on your application form:

• Leadership
• Working Together
  
  

Technical skills

We'll assess you against these technical skills during the selection process:

• P3M02 – Team Management
• P3M12 – Risk, Opportunity and Issue Management
• P3M17 – Resource Capacity Planning
• P3M19 – Stakeholder and Communications Management
• P3M24 – Business Case
  
  

We only ask for evidence of these technical skills on your application form:

• P3M12 – Risk, Opportunity and Issue Management
• P3M19 – Stakeholder and Communications Management
  
  

Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• An environment with flexible working options.
• Learning and development tailored to your role.
• A unique and modern working environment based in the UK's Ocean City on the stunning south-west coast in Devon.
• On site facilities include coffee shops, gym, swimming pool and wider recreational, leisure and sporting opportunities, a children’s nursery, and a variety of dining facilities.
• Discounts on a range of goods and services, from insurance and mobile phone bills to days out and retail.
• Recognition and reward schemes.
• Excellent annual leave and maternity/paternity allowances.
• Annual leave of 25 days; rising 1 day per year to 30 days upon completion of 5 years.
• Ability to roll over up to 10 days annual leave per year.
• Special paid leave for volunteering (up to 6 days per year).
• A culture encouraging inclusion and diversity.
• A Civil Service pension with an employer contribution of 28.97%.
  

Discover more Ministry of Defence (MoD) Civilian benefits at Civilian Discover My Benefits.

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At sift, you will be assessed against the following Success Profiles Behaviours/Experience/Technical Skills:

• CV (details to include job history; qualification details and previous skills and experience)
• Personal Statement (Candidates will be required to provide a statement of suitability - max 750 words)
• Leadership
• Working Together
• P3M12 – Risk, Opportunity and Issue Management
• P3M19 – Stakeholder and Communications Management
  
  

At interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills:

• Seeing the Big Picture
• Making Effective Decisions
• Changing and Improving
• P3M02 – Team Management
• P3M17 – Resource Capacity Planning
• P3M24 – Business Case
  
  

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Sift and Interview to be held at HMNB Devonport (HMS Drake), dates TBC.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Richard Henniker
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:

[email protected].