Personal Assistant/Project Coordinator

Job Description

• Suffolk County Council – Endeavour House, Ipswich IP1 2BX  - Hybrid
• £27,711 per annum (pro rata for part time)
• 37 hours week - Flexible working options available
• Permanent
  
  
  

We are passionate about improving the future for our customers, our communities and the environment. If you are too, join us as a Personal Assistant/Project Coordinator and make a huge and meaningful impact. Your innovation and drive will help us to continue improving and evolving. Our opportunities and support will enable you to make a difference and leave a positive, lasting legacy.  

Reimagine the possibilities. 

Your Role And Responsibilities

You will: 

• provide personal assistance support to the Independent Chair and Transformation Senior Manager in diary management, and supporting the management of email mailboxes
• organise and coordinate papers for SEND Boards and Committees to ensure high quality accurate papers are shared in a timely manner
• ensure information is published on the Suffolk Local Offer website to ensure all partners can access current and up to date information regarding the progress of the Local Area Partnership in Suffolk
• support in the coordination of Ofsted and CQC Inspections and follow up monitoring visits
• maintain accurate records for live projects
• support with partnership communications to ensure key messages are shared across the SEND system
• attend and take minutes of key SEND board meetings
• support with collation of governance reports, documentation and presentations to format, and ensure quality assurance checks are completed.
  
  
  

You will need 

• relevant qualification such as NVQ3 or equivalent level of knowledge and experience
• attention to detail and ability to ensure accuracy
• a sound knowledge and understanding of a range of administrative procedures, e.g. financial, secretarial, HR, operational etc.
• a high standard of quality assurance to own work and others
• excellent organisational skills.
  
  
  

You can view a full list of requirements in the  Job and Person Profile (docx) . If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application. 

The team 

The role sits within the Inclusion Service in SCC and forms a part of the SEND Local Area Partnership. This post holder will sit within the Inclusion Change and Transformation team, providing vital support across the partnership to ensure the governance process runs smoothly, efficiently and timely.

Empowering Everyone 

We are big believers in potential, possibility and the power of different ideas. We are always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report

For more information 

Please contact Wendy Allen (she/her) or Emma Connell-Smith (she/her) by emailing: [email protected] or: [email protected] for a casual conversation.

How To Apply

Step 1 - Read the Job and Person Profile (JPP) (docx)

Step 2 - Click ‘Apply Now’ to start your online application.

Step 3 - Upload asupporting statementanswering the following questions below (no more than 400 words per question). You should use the Supporting Statement template .

• Give an example of when you had to quickly adapt to a change in work priorities or procedures. How did you handle it?
• Describe a time when you had to work closely with colleagues from different departments or external partners. How did you ensure effective collaboration?
• Can you walk me through your process for taking minutes in important meetings and ensuring accuracy?
• Describe a time when you had to ensure high levels of accuracy and attention to detail in your work. What steps did you take to verify information and maintain quality?
  
  
  

Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability, please contact us at 03456 014412 or: [email protected]

Closing date:  11.30pm, 4 December 2024

Interview date: 12 or 13 December 2024

This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. 

About Us

As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.

In return, you’ll enjoy:

• up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
• membership of a competitive Local Government Pension Scheme (LGPS)
• travel, lifestyle, health and wellbeing benefits
• performance-related annual pay progression, in addition to an annual cost-of-living pay increase
• training and encouragement to expand your knowledge
• a variety of career development opportunities across our organisation
• diverse and active staff networks
• flexible working options, with the right to request flexible working from your first day
  
  
  

Plus lots more!

If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk) .