Assistant Procurement Officer

Salary: Please state your expectations within your application

Contract: Full Time, 37.5 hours a week

Location: The City Ground, Nottingham, NG2 5FJ

Working Arrangements: On site

Closing Date For Applications: 18th November 2024

The Assistant Procurement Officer will be responsible for managing the supplier onboarding and compliance processes, ensuring that all suppliers meet the club’s regulatory and operational standards. Additionally, they will handle lower spend procurement activities, allowing the Procurement Manager and Head of Procurement to focus on strategic, higher-value contracts and projects. The role requires attention to detail, strong organisational skills, and the ability to manage multiple supplier relationships simultaneously.

The Perks of the Job:

• Opportunity to access tickets for events at The City Ground.
• Employee Assistance Programme.
• Access to high street and gym discounts.
• Discount within our Club shop.
• Free on-site parking.
  
  

Key Tasks and Responsibilities:

• Manage the end-to-end supplier onboarding process, including conducting due diligence, verifying credentials, and ensuring compliance with regulatory and club standards.
• Continuously monitor supplier performance and compliance with contractual obligations, including health and safety, environmental policies, diversity, and data protection regulations.
• Act as the primary point of contact for suppliers during the onboarding phase and ongoing low-risk contracts.
• Execute procurement activities for low-value purchases (goods and services), working within predefined frameworks and category strategies.
• Develop RFQs (Request for Quotations), manage sourcing requests, and negotiate favourable terms with suppliers for low-spend categories.
• Support the management of supplier performance for low-spend categories, ensuring KPIs and SLAs are met.
• Assist the Procurement Manager and Head of Procurement with special projects as needed, providing administrative and analytical support.
• Maintain accurate records of supplier data, contract statuses, and procurement transactions and provide regular reports on supplier compliance and savings
• Track and report on any risks associated with supplier non-compliance or performance issues, escalating critical matters to senior management when necessary.
  
  

Skills, Experience and Knowledge:

• Attention to Detail: Ability to meticulously manage supplier data, compliance documents, and procurement records.
• Negotiation Skills: Strong negotiation skills for managing supplier terms and conditions, especially in low-value contracts.
• Analytical Thinking: Ability to assess supplier performance data and identify risks or improvement opportunities.
• Communication & Interpersonal Skills: Excellent written and verbal communication skills to interact with suppliers and internal stakeholders.
• Organisational Skills: Capable of managing multiple tasks and suppliers simultaneously, with strong prioritisation and time management abilities.
• Problem-Solving: Ability to troubleshoot procurement and supplier-related issues independently or in collaboration with other teams.
• IT Skills: Proficiency in procurement management systems (e.g., ERP systems), Microsoft Office, and data analysis tools.
• Qualifications: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
  
  

Our Commitment to Equality, Diversity & Inclusion

Nottingham Forest Football Club is an equal opportunities employer and welcomes applications from all suitably qualified persons, regardless of age, disability, gender, gender reassignment, marital / civil partnership status, pregnancy / maternity leave, race, religion/belief, sexual orientation, or any other legally protected characteristic.

Nottingham Forest Football Club is a signatory of the FA’s Football Leadership Diversity Code. We are committed to developing policies to promote equal opportunities and diversity within our workforce. To monitor our progress against these commitments, we require all applicants to provide accurate diversity data during the application process.

Our Commitment to Safeguarding

As part of the Club’s commitment to safeguarding, the successful applicant may be required to undergo a Disclosure Barring Service (“DBS”) check or an enhanced DBS check. The results of a DBS check will be considered on an individual basis, and the Club will act in a proportionate manner when deciding whether or not to proceed with the appointment.

An FA Enhanced DBS disclosure is required for all relevant new appointments to the Club. Individuals will be asked to declare any convictions, cautions or reprimands, warnings or bind-overs that may have been incurred. The Club reserves the right to carry out risk assessments where content has been disclosed on a DBS disclosure if it feels that it is relevant to the job requirements. Failure to satisfy the Club and the PL's safeguarding requirements may lead to the job offer being withdrawn or, if they have already started employment, summary termination of the employment.